Understanding between Linköping University Electronic Press and Conference organiser

Introduction

Linköping University (LiU), through Linköping University Electronic Press (LiU E-Press) advances scholarly communications and supports open access academic publishing initiatives.

Parties and definitions

This Understanding is entered between Linköping University Electronic Press, which is a part of Linköping University, referred to as LiU E-Press. and the conference representative:

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referred to as the Organiser regarding the publication of the conference proceeding:

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referred to as the Proceeding. The Proceeding can either be a book of abstracts or full conference papers.

This Understanding and other documents

The Organiser needs to be employed or affiliated to LiU according to “Riktlinjer för affiliering till Linköpings universitet” Dnr LiU-2021-02223 (in Swedish).

A Proceeding application form needs to be filled in and attached to this Understanding.

The Organiser warrants that the publication of the Proceeding is in line with, and that the Authors of respective papers/abstracts complies with their obligations in, the “Terms of publication when publishing electronically via LiU E-Press” DNR UB-2022-00023,

Copyright

The author(s) retain the copyright of all versions of the paper or abstract. The Organiser shall publish the Proceeding with the selected Creative Commons license if applicable (given in the Proceeding application form).

LiU E-Press’ Obligations

LiU E-Press will within this service perform the following obligations:

Assign a series number to the Proceeding in a LiU E-Press conference series. If applicable, also assign it to other LiU series,

Assign an ISBN to the Proceeding,

Provide guidance in the publishing process in the Publishing platform. LiU E-Press encourages the Organiser to arrange another conference webpage for the Conference outside the Publishing platform,

Deliver the Proceeding’s metadata to CrossRef, which includes assigning DOIs and if requested depositing reference lists,

Offer a plagiarism check of the Proceeding.

LiU E-Press’ role in publishing conference proceedings is primarily to provide a publication platform and limited administrative resources to make the full conference proceeding and its papers/abstracts available online.

LiU E-Press is only a publishing host and its obligations do not include, for example, to check or modify paper formatting and/or referencing system, to do or organise proofreading, to contact authors for corrections, to collect publishing agreements from authors, nor to provide editorial staff in any capacity.

The Organiser’s warranties and obligations

The Organiser will perform the following obligations:

8.1	The Organiser warrants that:

he/she has the right to publish the Proceeding with all its contents in OJS via LiU E-Press,

the content will be published open access, i.e., allowing completely free access to the papers.

if applicable, the licence used will be displayed in the Proceeding and its included papers,

a clear statement of the peer-review system in use (if any) is included in the Proceeding.

8.2	The Organiser will perform the following obligations:

take the responsibility for the administration of the publishing process of the Proceeding and if applicable also the handling of the peer-review process,

prior to publication: collect publishing agreements for all papers from authors and sending those agreements to LiU E-Press for archiving at Linköping University. By doing so the Organiser warrants that the authors complies with their obligations in the “Terms of publication”.

deliver the Proceeding with metadata to LiU E-Press according to the given guidelines,

insert the correct Creative Commons information on each paper of the Proceeding.

Signing the Understanding

This Understanding is signed by LiU E-Press and one or more Organisers. Each signee certifies that he/she is authorized to enter into this Understanding.

Place/Date: _____________

Signature:

_____________________

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LiU E-press

Place/Date: _____________	Place/Date:______________

Signature:	Signature:

______________________	______________________

Name:	Name:

______________________	______________________

Organiser	Organiser